Handle all Office Administration and Secretarial support functions for the respective Business Line including Documentation, Correspondences, Phone calls, external and internal coordination and follow-up tasks, etc…
Coordinate with the MIS function on data related to Invoicing, Customer Coding and PSR routes/plans/performance according the operational requirements of the function,
Perform as the Calling Hub for receiving all purchasing orders through calls, faxes or emails as well as assist PSR(s) in formulating their purchase order requirements as well as receive any notification about tenders and inform the respective PSR of any development,
Fulfill the preparation of tenders bidding including editing and compilation of technical & financial offer documents, legal documents, certificates and any further administrative requirements,
Issue the official form for each purchasing order, signed by the respective PSR & approved by the sales manager,
Create P.O on Ax & follow it up until it sent to supplier from supply chain .
Handle the invoices to the distributors & follow up of the delivery of the products to the customers & solve any problem during products transportation in coordination with the distribution and logistics functions,