Operation Executive

1.Executive Secretary

• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Greet visitors, and answer phone calls to direct for appropriate parties or take messages.
• Conduct researches for client’s locations to address regions & support for business communication.
• Supporting HR & Admin departments.
• Perform office secretarial jobs such as attending & recording meeting,reading & sorting incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Handle the business trips and annual leaves process for company employees or visitors.
• Operate office equipment such as fax machines, copiers, and phone systems.
• Use computers for spreadsheet, word processing, database management, and other applications.
• Communicate with all company departments’ heads to obtain or gather business information inquiries.
• Handle Company petty cash, and ensure of existing of stationary materials as work needs.

2. Public Relation

• Register & renew company membership in all ministries & governmental authorities.Also any new entity related to SBS.
• Issue and renew licenses in chamber of commerce and tendering committee.
• Pay all fines and penalties on behalf of company to concerned organizations.
• Deliver and receive the official correspondence among company and governmental authorities such as chamber of commerce, MOC (Ministry Of Communications),customs. Tenders committees. etc).
• Issue the resident visa & all related administrative duties for new employees.
• Perform routine maintenance on delivery vehicles, such as fluid levels, lights,battery…etc.
• Supervise cleanliness & readiness of the company offices, ensure of tidiness on daily basis.

3. Business Development

• Prepare, and develop the annual business plan in terms of costs, expenditure, labor cost,sales generators, and launch to sales team for implementation.
• Monitor the IT sales trend for all tender types & business activities, take advantage of sales opportunities.
• Operate the price & discounts schedules, and review the sales activities reports to determine the profitability.
• Monitor & analyze the customer preferences of IT products to determine focus of sales efforts& most products sold.
• Overview The company price list comparing with other competitors to identify what needs to overcome.
• Monitor the tenders announcement to determine the capability of work ,and follow up with sales team for execution
• Participate in external sales activities such as training, conferences, franchisee meetings,
• Prepare all reports related to discuss & communicate with team.
• Assess marketing potential of new and existing sales generators, considering statistics and expenditures.
• Follow up tender processing among all certain group /company departments,governmental & tender authorities to ensure of closing the deal as per plan & in timely manner.
• Appraise the sales team, identify the performance development opportunities, plan and direct for improvement.

4. Sales Management

• Understand the main product line of the company and stay aware of market trends
• Survey the market contacts and each account for the matching products
• Initiate client contact to have first visit , meeting and introduction
• Ensure follow up meetings and update on each client to get the latest update
• Prepare quotations and ensure proper submission of proposals
• Conduct presentation on company profile , products features.
• Record the update on the CRM system of the company.