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Job Description
- Handles the attendance of the sales team and report it to the managers.
- Assists the sales team, focusing mostly on managing schedules and the distribution of any sales documentation (e.g.: Leads, agreements, templates, etc.).
- Coordinates between her team and other transversal departments to support the sales consultants’ needs or the required inputs from sales to other departments.
- Able to work closely with the Sales team to document the progress of the department and apply Sales/operation tasks and strategy accordingly.
- Required to produce reports when requested by branch manager or another department.
- Maintains the sales process within document and application frames to ensure all the mandatory disclosures are completed. (e.g.: returning unsigned properties to agent to sign before making a template).
- Checks for all initials, signatures and dates before marking the disclosures as complete and filing them.
- Follows-up with the agents to remind them of missing documents, tasks and deadlines.
- Manages filing systems, Recording office expenditure and managing the budget of the branch spending and communicate directly with finance to have it ready on monthly basis.
- Responds to customer inquiries and complaints coming to the branch.
- Reports all branch needs from stationary to utilities to assure the sales team are supported with all their needs.
- Occasionally they attend association meetings to receive the latest information on developers’ projects updates.
- Other assigned tasks as per business need.
Job Requirements
- Bachelor’s degree.
- 1 to 2 years of experience in coordination, administration, or a related field.
- Strong written and verbal communication skills and ability to report and present in a clear, concise manner in both Arabic and English.
- Ability to build strong relationships with co-workers and work collaboratively
- Strong prioritizing, organization, problem-solving skills
- Effective time management and organizational skills with a strong sense of urgency.
- Strong knowledge of Microsoft Office products with advanced skill in Excel.
- Excellent written and spoken English.
