Job Details
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Job Description
Primary purpose of the job:
- Coordinate sales activities, typing letters, quotations, invoicing, filing and data entry and executing all works related to Heavy Equipment Department.
Principal Accountabilities
- Ensure that sales staff provided with all necessary information to enable them to direct and control selling efforts.
- Writing all correspondence Letters, E-mails,& faxes.
- Create and maintain an appropriated record and customer files (correspondence to and from clients, quotations, call reports)
- Co-ordinate the dairy and schedules arrangements for the staff
- Coordinate the arrangements for internal & external meetings and assembles appropriate material for meetings and conferences.
- Take dictation and transcribe from shorthand external and internal correspondence and reports.
- Preparing technical and financial offers and tenders documents.
- Responsible for invoicing, distribution of invoices, and maintaining a register of invoices.
- Responsible to keep an up-to-date record of expected sale and invoiced sale with complete details i.e. customers, net price, discount% etc
- Preparing weekly reports, monthly Sales reports, and Sales Engineers Performance reports.
- Follow up the tender sites
- Following company QMS requirements.
- Request office tools for the department.
- Prepare reports of checks expected to be collected and sent it to the Financial Department.
KPIs/KPAs
- Self-achievement of objectives
- On time and 100% accuracy of salesman performance report lost sales report , Market activity reports.
- Implementation of Direct Manager instructions
Job Requirements
Education
- Bachelor of Arts English Section or any equivalent.
Experience
- 1-3 years of experience in administrative and secretarial work.
