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Job Description
SUPPORT PRESIDENT AND CEO
- Handle all administrative support for the President/CEO.
- Gather, prepare and edit monthly President’s Report for distribution to Board of Directors.
- Communicate and maintain correspondence with board members.
- Manage president’s calendar and provide assistance when scheduling appointments.
- Attend board meetings, special events and all other occasions when asked.
- All other duties as assigned by the President/CEO.
LIAISON TO BOARD OF DIRECTORS
- Act as administrative liaison between board members and DOORWAYS.
- Provide administrative support to committee chairpersons as required.
- Arrange logistics for meetings as needed including room and technology reservations.
- Assist in organizing the orientation of new board members.
- Maintain and update board and committee information as needed.
- Take official minutes at monthly board meetings in place of board secretary.
OFFICE MANAGEMENT
- Process organization’s incoming mail and distribute as necessary.
- Ensure office is properly supplied by ordering from various vendors.
- Regularly check maintenance of office equipment to maintain professional quality.
- Oversee digital phone system and update staff directory as needed. Complete maintenance requests on behalf of office and routinely follow-up to ensure completion.
- Coordinate and oversee monthly staff meetings.
- Arrange and book all staff travel.
Job Requirements
- Minimum of a BA with strong office management experience.
- Outstanding interpersonal and communication skills.
- Strong command of English and Arabic, both written and spoken.
- Mastery of Microsoft Office programs.
- Proven track record in exceeding goals.
- Ability to maintain a high level of accuracy in taken & preparing of minutes of meeting.
- Exceptional capacity for managing and leading and solving people’s issues.
- Action oriented individual who enjoys working hard and looks for challenges and have a thorough understanding of general management.
- Exceptional organizational skills to follow up on all issues related to the office.
- Honest, trustworthy, respectful, and demonstrate sound work ethics
