Job Details
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Job Description
- Greet and welcome guests as soon as they arrive at the office
- Answer, screen and forward incoming phone calls and make outgoing calls
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Preparing business correspondence using word, excel and PowerPoint presentations
- Preparing meeting minutes, meeting notes and internal support materials.
- Managing the filing systems within the department
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Submit, reconcile and manage office petty cash
- Ensure reception area is tidy and presentable
- Order front office supplies and keep inventory of stock
- Perform other clerical receptionist duties such as filing, photocopying, Purchase orders, expense claim forms and staff attendance sheets
- Contributing to team effort
Job Requirements
- Excellent command of English language
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Excellent written and verbal communication skills
- Excellent task administration
- Professional attitude and appearance
- Customer service attitude
- Bachelor’s Degree from a reputable university
