Secretary - Administrative Assistant

Listening and Communication:

• Follow instruction from your supervisor, and understand those instructions with little or no follow up.
• Understand motives and goals behind tasks requested to get a better picture. Ask questions in the right time. Provide feedback on the situation at hand. Assertiveness

People/Interpersonal:

• Answering phone-calls, sending emails, induction of new employees, monitoring staff's performance and attendance,
• Ensuring ethical working environment and understanding etiquette at work.

Organizational:

• Scheduling meetings, arranging for a visa and travel procedures, verifying invoice contents, setting reminders (written and verbal),
• Ensuring a presentable working environment, ensuring the availability of office materials, organizing office layout,
• Reporting for any maintenance needed,
• Filing and storing documents in the right place,
• Translating tenders and analyzing contracts, implementing new ideas.

Computer:

• Writing emails, handling the manager's calendar, fax, copying, creating excellent Excel sheets, excellent use of MS Office, good knowledge in Photoshop, very good in researching (up-to-date with business and customs law) and allocating manufacturers/ suppliers (when needed).