Vice Chairman Personal Assistant

General Description

• Provides administrative support to the Vice Chairman, including special events, projects, initiatives, and programs. Responsible for the organization and coordination of office operations and procedures to facilitate organizational effectiveness and efficiency.

Duties

• Provides administrative support to the Vice Chairman, including drafting and managing correspondence and communications, scheduling appointments and managing Vice President’s calendar, coordinating travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating special events.
• May serve as personal assistant to the Vice Chairman.
• Makes arrangements for dignitaries, potential employees, etc.
• Conducts research and gathers all necessary information for the Vice Chairman prior to meetings and events.
• Tracks, anticipates, and prepares for upcoming deadlines, events, and agenda items that require action by the Vice Chairman.
• Coordinates committee meetings, prepares agendas, and organizes and track agenda items.
• Typing up meetings minutes.
• Serves as liaison and point of contact for the office, including providing support to departments reporting to the Vice Chairman.
• Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures.
• Assists in the resolution of complex, highly sensitive, and confidential administrative matters.
• Participates in training and professional development sessions.
• May represent the Vice Chairman on numerous committees in his absence.
• May lead or serve as an active member on various committees and meetings.
• Performs other duties as assigned.

Supervision

• General instruction and periodic review from the Vice Chairman.