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Executive Secretary - Freight Forwarding

Shatrex Co.
Downtown, Cairo
Posted 6 years ago
62Applicants for1 open position
  • 44Viewed
  • 11In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Prepares correspondence, reports, and other department documents.
  • Receives all mail correspondences for Top Management.
  • Forwards any documents or mail received to Top Management.
  • Assists in all writing material required by top management in English or Arabic.
  • Saves all company files and documents of the company carefully and very keenly.
  • Schedules meetings and appointments for Top Management.
  • Organizing and attending meetings, and ensuring the manager is well-prepared for meetings.
  • Guides and welcomes guests as well as responds to phone inquiries and forwards calls to employees.
  • Assists employees from the sales department, who are assigned by sales manager, in writing and preparing tender documents and presentations.
  • Keeps all company records confidential and respects the secrecy of all information sent to and received from top management.
  • Provides administrative support in the field of secretarial and administrative affairs to staff.
  • Dealing with correspondence, and taking minutes.
  • Organizing and maintaining diaries and making appointments.
  • Standing in for the manager and making decisions and delegating work to others in his absence.
  • Sometimes being involved in the decision-making process.
  • To submit accurate, complete, honest & timely reports regarding accomplishments.
  • Keeps company keys in safekeeping and hands over to the Human Resources Department in case of absence.
  • Buys the buffet supplies within the monthly available budget.

Job Requirements

  • Excellent in English.
  • Establish and implement logistics procedures in line with organisational requirements
  • Coordinating with all required freight carriers including negotiating prices & conditions for the benefits of the company
  • coordinating and controlling the order cycle and Responsible for all logistics operations
  • Follow up with the customer for the payment.

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