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Job Description
- Prepares correspondence, reports, and other department documents.
- Receives all mail correspondences for Top Management.
- Forwards any documents or mail received to Top Management.
- Assists in all writing material required by top management in English or Arabic.
- Saves all company files and documents of the company carefully and very keenly.
- Schedules meetings and appointments for Top Management.
- Organizing and attending meetings, and ensuring the manager is well-prepared for meetings.
- Guides and welcomes guests as well as responds to phone inquiries and forwards calls to employees.
- Assists employees from the sales department, who are assigned by sales manager, in writing and preparing tender documents and presentations.
- Keeps all company records confidential and respects the secrecy of all information sent to and received from top management.
- Provides administrative support in the field of secretarial and administrative affairs to staff.
- Dealing with correspondence, and taking minutes.
- Organizing and maintaining diaries and making appointments.
- Standing in for the manager and making decisions and delegating work to others in his absence.
- Sometimes being involved in the decision-making process.
- To submit accurate, complete, honest & timely reports regarding accomplishments.
- Keeps company keys in safekeeping and hands over to the Human Resources Department in case of absence.
- Buys the buffet supplies within the monthly available budget.
Job Requirements
- Excellent in English.
- Establish and implement logistics procedures in line with organisational requirements
- Coordinating with all required freight carriers including negotiating prices & conditions for the benefits of the company
- coordinating and controlling the order cycle and Responsible for all logistics operations
- Follow up with the customer for the payment.