Accounts Administrator

Reporting

• Submit weekly AR report/schedules to finance management.
• Ensure timely reporting of bounced payments to companies finance manager.
• Update cleared payments into companies “order manager” on a daily basis.
• Issue weekly summary of customer penalty and late fee charges invoiced incl. payment status.
• Keep track of the Post Dated Cheques (PDC’s) and weekly report the balance of undeposited cheques.
• Reconciliation of the Accounts Receivable balances on a monthly basis.

Accounts Administration

• Issue invoices for penalties and late fee charges in accordance with companies accounts receivable SOP and maintain respective report.
• Create customer receipts received either through Cheque, Credit Card or Cash payments on a timely basis.
• Account for any bounced cheques or credit cards and follow up with customers.
• Keep track of the Security Cheque received from Credit Card customers and inform Finance Manager and Sales team when not received.
• Unidentified receipts to be checked and allocated to the relevant customer

Customer Credit Term Management

• Ensure that customer with credit terms submit completed credit form to finance.
• Maintain Hard- & Softcopy file with all customers on credit terms.
• Ensure that Credit Customer list (including ARREARS) is up to date at all times and shared with Finance and Sales Management periodically (at minimum monthly).

Other

• Identify, investigate, and analyze potential operational improvement, make proposal for operational changes.
• Build effective relationships with key stakeholders across the company by providing respective reports to enable them to make sound business decisions
• Manage ad hoc projects as assigned by management
• Maintain a safe and clean work environment
• Follow company’s policies and promote teamwork and cooperation