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Admin Assistant

ASORY Fashion House
Heliopolis, Cairo
Posted 6 years ago
203Applicants for1 open position
  • 190Viewed
  • 20In Consideration
  • 145Not Selected
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Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

1. Maintain office services

  • Perform duties in efficient, professional and courteous manner.
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among
  • office staff.
  • Allocation of resources to enable task performance.
  • Follow-up assigned tasks by managers to meet deadlines.
  • Arrange and maintain office calendar.
  • Types and sends any needed correspondences (letters, faxes, e-mails... etc).
  • Answer telephones and manage communications.
  • Set up meetings and taking notes, typing meeting minutes, prepare reports & reminding of any point that needs follow-up.
  • Coordinate travel & accommodation reservations.
  • Meet guests and refer them to the specific individuals.
  • Handle customers and visitors inquiries and complaints.
  • Handle events, projects coordination and follow up tasks as requested.

2. Supervise office staff

  • Coordinate office staff activities to ensure maximum efficiency.
  • Evaluate and manage staff performance.
  • Recruit and select office staff.
  • Organize orientation and training of new staff members.
  • Coach and discipline office staff.
  • Manage internal staff relations.

3. Maintain office records

  • Design and implement filing systems.
  • Ensure filing systems are maintained and current.
  • Establish procedures for record keeping.
  • Monitor record keeping.
  • Handling incoming & outgoing documents.
  • Ensure security and confidentiality of data.
  • Create spread sheets and data sorting as requested.
  • Preparing supporting data as requested.
  • Prepare proposals, presentations and briefs as requested.

4. Maintain office efficiency

  • Plan and implement office systems, layout and equipment procurement.
  • Design and implement office policies and procedures as needed.
  • Ensure office policies and procedures are being adhered to.
  • Implement procedural and policy changes to improve efficiency.
  • Prepare reports and schedules to ensure efficiency.
  • Analyze and monitor related internal processes.
  • Monitor and maintain office supplies inventory.
  • Review and approve office supply acquisitions.
  • Maintain a safe and secure working environment.
  • Pursue personal development of skills and knowledge necessary for the effective performance of the role.

5. Perform other related duties as required

Job Requirements

  • Qualifications: BSc. Degree from a reputable university (preferably administration / accounting)
  • Gender: Females only.
  • Experience: 2-4 Years in similar position

Knowledge:

The Admin Assistant must have proficient knowledge in the following areas:

  • Knowledge of office administration
  • Knowledge of human resource management and supervision
  • Ability to maintain a high level of accuracy in preparing and entering information

Skills:
The Admin Assistant must demonstrate the following skills:

  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem solving skills
  • Decision making skills
  • Affective verbal and listening communications skills
  • Attention to detail and high level of accuracy
  • Very effective organizational skills
  • Effective written communications skills
  • Computer skills including: the spreadsheet and word-processing programs, and e-mail at a highly proficient level
  • Stress management skills
  • Time management skills

Personal Attributes:

  • The Admin Assistant must maintain strict confidentiality in performing his duties.

The Admin Assistant must also demonstrate the following personal attributes:

  • Be honest and trustworthy
  • Be respectful
  • Possess cultural awareness and sensitivity
  • Be flexible
  • Demonstrate sound work ethics

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