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Job Description
- Handle caller’s inquiries related to GM
- Re-direct calls as appropriate and take adequate messages when required.
- Meet and assist the GM guests.
- Maintain an adequate inventory of office supplies
- Schedule GM’s meeting’s agenda as requested.
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Make preparations for CEO visits and meetings.
- Handling the General Manager traveling documents, booking and reservations.
- Prepare vouchers for the hotel reservations and flight tickets.
Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant.
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
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