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Job Description
- Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, records, Specifications, drawings and related documents.
- Maintain and manage all important project documents and assure that it is easily accessible and stored
- Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.
- Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including subcontractors.
- Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
- Maintain project drawing/documents distribution record
- Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and sub-contractors documents.
- Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.
- Preparing and update of various logs and registers (Documents master list).
- Input document data into the standard registers ensuring that the information is accurate and up to date
- Generate the various document control reports as required
- Typing of site documents and follow up of all sites needs
- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers
- Maintain files and control logs as required by the project
Job Requirements
- Bachelor Degree in Engineering.
- At least 2-3 years related work experience in office work, documentation and control.
- Excellent English Language.
- Knowledge of engineering disciplines like civil, mechanical, electrical, etc
- Knowledge in use of spreadsheets, database, word processing and selected job specific software.
- Ability to organize work load and manage a filing methods and management techniques.
- Good communication skills
