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Job Description
Job purpose summary:
- Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.
Responsibility & Tasks:
- Perform reception duties in an efficient, professional and courteous manner.
- Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
- Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
- Assist staff with administrative duties as requested, to include but not limited to faxing, mailing.
- Maintain hard copy and electronic filing system.
- Create and modify documents using Microsoft office.
- Coordinate travel and lodging accommodations for staff, as requested.
- Assist with completion of necessary reports as requested.
- Distribute incoming mail and prepare outgoing mail including bulk mail.
- Take and transcribe minutes of Board and Committee meetings.
- Type and word process various documents and electronic information as needed.
- Order office supplies and monitor inventory.
- Update and maintain mailing lists.
- Produced mailing labels and reports as requested.
- Copy, assemble and mail Board packets.
- Maintain appropriate interpersonal relationships with employees,
- Arrange and coordinate meetings and conferences.
- Other duties as assigned.
Job Requirements
- Bachelor Degree in Business Administration or Equivalents
- 2-5 years of experience
- Good command of English is required
- Advanced computer skills
- Proficiency in MS Office
- Organized and self-managed