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Personal Assistant

Le Garage Gallery
New Cairo, Cairo
Posted 6 years ago
41Applicants for1 open position
  • 38Viewed
  • 9In Consideration
  • 7Not Selected
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Job Details

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Job Description

Responsibilities

As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:

  • Devising and maintaining office systems, including data management and filing.
  • Screening phone calls, inquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, often corresponding on behalf of the manager.
  • Carrying out background research and presenting findings.
  • Producing documents, briefing papers, reports and presentations.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and researches.
  • Responsibility for accounts and budgets.
  • Taking on some of the manager's responsibilities and working more closely with management.
  • Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
  • Being involved in decision-making processes.
  • Do some HR administration work.

Job Requirements

Skills:

  • Excellent attention to details.
  • Exceptional written and oral communication skills.
  • Excellent word processing and IT skills, including knowledge of a range of software packages.
  • The ability to work under pressure and to tight deadlines.
  • Good organisational and time management skills.
  • The ability to research, digest, analyse and present material clearly and concisely.
  • Excellent interpersonal skills.
  • The ability to work on your own initiative.
  • Honesty and reliability.
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines if required.
  • Discretion and an understanding of confidentiality issues.

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