Job Details
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Job Description
Responsibilities
As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing.
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organizing and maintaining diaries and making appointments.
- Dealing with incoming email, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and researches.
- Responsibility for accounts and budgets.
- Taking on some of the manager's responsibilities and working more closely with management.
- Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
- Being involved in decision-making processes.
- Do some HR administration work.
Job Requirements
Skills:
- Excellent attention to details.
- Exceptional written and oral communication skills.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- The ability to work under pressure and to tight deadlines.
- Good organisational and time management skills.
- The ability to research, digest, analyse and present material clearly and concisely.
- Excellent interpersonal skills.
- The ability to work on your own initiative.
- Honesty and reliability.
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines if required.
- Discretion and an understanding of confidentiality issues.