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Office Manager

Egast
Alexandria, Egypt
Posted 6 years ago
67Applicants for1 open position
  • 41Viewed
  • 11In Consideration
  • 14Not Selected
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Job Details

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Job Description

  • Daily checking for coming appointment and meetings indoors and outdoors.
  • Daily checking for needed tasks and deadlines.
  • Daily checking for inbox and mails needed to be sent.
  • A Daily schedule sent by email or what’s app for tomorrow’s schedule and weekly schedules every Saturday for coming events and traveling plans.
  • Daily repair and filling with a hard copy and soft copy filling.
  • Weekly backup for all CEO soft copy files.
  • Outlook data base with mostly used E-mails
  • Daily documentation for check in and check out papers by time date and signature.
  • Hard copy and soft copy for every paper work with each department individually.
  • Emailing system (filing soft copy on outlook) for every department with a monthly or semiannual back up. (Logistics, sales, Accounting …etc ) and external filling for any clients or external transactions by date.
  • Faxes filling a soft copy and hard copy in an alphabetic order in 2 files sender file and receiver file, every file will be coded and an excel with the inputs and outputs codes.
  • Daily backup for everything.

Job Requirements

  • Graduated from a related field ( Business / Management /HR)
  • Excellent verbal as well as written communication skills to interact with clients effectively and avoid any misconceptions
  • Organizational Skills.
  • Initiative.
  • Customer/Client Focus.
  • Good team player and able to coordinate with people effectively
  • Effective skill in planning things
  • Expert problem solving skills
  • Attentive and accurate in execution of the tasks
  • Knowledge about various foreign languages (preferable).
  • Perfect time management skills
  • Computer skills and efficient in working on various required software applications
  • Excellent English is a must
  • Excellent multitasker

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