Job Details
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Job Description
- Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointments typing, preparing and collating reports filing.
- Implementing new procedures and administrative systems liaising with relevant organizations and clients.
- Coordinating mail-shots and similar publicity tasks.
- Act as the point of contact between the executives and internal team and/or clients.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Handling requests and queries appropriately.
Job Requirements
- Bachelor Degree
- The ability to use standard software packages ( Microsoft Office- internet)
- Key skills for secretaries
- Good communication, customer service and relationship-building skills
- Team working skills
- Organization and time management skills
- Flexibility
- Tact, discretion and diplomacy
- The ability to be proactive and use your initiative to see what needs doing and to do it
