Office Admin & HR Assistant

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Develop and maintain a filing system
• Maintain supplies inventory by checking stock to determine inventory level.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Cover the reception desk
• Handle sensitive information in a confidential manner
• Resolve administrative problems
• Book travel arrangements.
• Maintain polite and professional communication via phone, e-mail, and mail.

HR Support:

• Track and monitor working time of all staff members on a daily basis.
• Collect, schedule and track holidays of all staff members.
• Source for new potential staff members by contacting universities, and other institutions to build a talent pipeline.
• Develop, edit and advertise the job profiles on the appropriate channels (job sites, social media, website, etc).
• Screen all incoming applications and schedule interviews between potential candidates and Managing Director.
• Manage the administrative aspects of the on-boarding of any new staff member.
• Organize staff gatherings to celebrate special events