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Job Description
- Creates complete business plans & executives’ agendas.
- Reviews & prioritizes all outgoing & incoming emails/letters etc.
- Reviews executives’ agendas and assists in planning appointments, board meetings, conferences, etc.
- Reviews travel arrangements for executives.
- Reviews presentations & reports assigned.
- Reviews office suppliers.
- Receiving mail and distributing it to the assigned managers & employees on same day or maximum next day if it is needed to send it by Express Mail.
- Handles confidential documents & ensuring they remain secure.
- Attends meetings and keep minutes.
- Provides guidance & coaching to subordinates.
- Reviews and ensures adherence of the organization’s daily activities & plans.
- Develops systems for adequate administrative.
- Develops & maintains effective mechanisms for necessary public relations.
- Develops & maintains community contacts, focusing on those networks appropriate to the organization’s focus of service.
- Maintains political awareness and connections within the context in which the organization does business.
- Continually evaluates & responds positively to the ongoing needs of the organization.
- Supports administration dept. by providing them with necessary information.
- Maintains administrative workflow by studying methods; developing reporting procedures.
- Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
- Other relative duties must be performed.
Job Requirements
- Proficient in MS office.
- Proficient in business writing.
- In depth knowledge of office management.
- Familiarity with reporting techniques.
- Excellent organizational & time-management skills.
- Outstanding communication & presentation skills.
- Russian Speaker nationalities are preferred.
