Job Details
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Job Description
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Monitor people coming and going through the reception doors
- Screening, answering and forwarding phone calls
- Coordinate messenger service internal & external.
- Checking and distributing documents and department correspondences.
- Receiving, sorting and distributing department incoming mail.
- Ensure office equipment is properly maintained and serviced.
- Responsible for observing services staff performance "office boys, housekeepers".
- Responsible for delivering, receiving the governmental documents and dealing with governmental organizations.
- Co-ordinate and organize appointments and meetings and facilitate the equipment's needed for the meetings.
- Responsible for managing and keep inventory of office supplies such as stationary, kitchen supplies.
- Establishes, maintains, and updates files, databases, records.
- Faxing, scanning and copying of documents.
- Assure to keep office area clean, safe and tidy.
Job Requirements
Educational Back ground:
- A university degree with appropriate specialization.
Work Experience:
- From 1- 3 years of experience in a similar field.
Key Skills & Core Competencies:
- Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Knowledge of office administration procedures.
- Ability to operate most standard office equipment.
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
