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Job Description
- Communicate with relevant agencies to produce travel itineraries for business directors and employee events
- Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manage correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organizing catering
- Handle expenses and billing cycles
- Drafts, formats, and prints relevant documents
- Maintains stock lists and orders office supplies as needed
- Manages staff expense requests
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Maintains accurate records for employee holiday requests
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops and conferences when requested
- May take care of website functions and social media profiles.
Job Requirements
- Office Management Experience Preferred.
- Strong Attention to Details.
- Excellent Time Management Skills.
- Exceptional Communication and Customer Service Skills.
- Proficiency with Microsoft Office Programs.
- Strong Prioritization and Organization Skills.
- Ability to Handle Confidential Information.
- Strong Record Keeping Skills.
- Presentation Skills, Including Welcoming Guests to Events;
- Ability to Multitask.