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Job Description
- To prepare all contract documentation proposed by the company.
- To Review and approve or recommend denial or satisfactory alternatives for any subsequent changes proposed by customer.
- To manage change order process and follow up with relevant parties. Prepare change orders and proposed change order documentation acceptance and legal signatory execution; maintain change order log, timely billing and collection. Eliminate any possible dispute over any change order administration.
- To continuously compare contract documents to the LE amounts entered in the accounting system and resolve any deviation.
- To organize and prepare billing documentation. Ensure all contract activity is billed and that no work goes unbilled. Coordinate billing interface with finance system.
- To drive the timely collection and accurate completion of all departmental documents required of staff within the department.
- To ensure that job LE values are neither over nor under-valued or reported.
- To assist in preparing and maintaining any documentation needed for collection purposes.
- To maintain keen awareness and provides candid feedback on customer relationship and the customer’s perceptions of the product and service being provided, to maximize customer retention.
- To secure and manage suppliers in conjunction with construction staff for all products and services the project will require. Negotiate with suppliers to the lowest possible price without creating adversarial relationships that could affect quality or on-time delivery.
- To coordinate with construction and field personnel to ensure all material and supplies reach the job site as scheduled and required.
- To respond to RFIs and NCRs in a timely fashion
- To submit Schedules of Values
- To manage Work on Hand Schedule
- To manage new job setup (create workbook and notify accounting)
- To maintain complete customer and other departmental files; collect and catalogue designs and billing information. File site plans and contract information
- To assist Commercial Division Manager in administrative duties and acts as administrative liaison between customer and the Company.
- To field customer calls to gather requirements and preferences for projects and forward to appropriate party. Receive and respond to customer complaints exercising discretion and judgment to resolve customer or departmental issues, and/or work with management to achieve resolution.
- To accumulate data for use in marketing and accounting procedures. Maintain complete and accurate mailing list of customer information.
- To prepare reports based on job cost data.
- To complete paperwork and update worksheets and reports related to division activity in a timely manner.
Job Requirements
- Bachelor Degree in Engineering.
- Professional Courses in Contracts administration and construction law will be a plus.
- Minimum of 2 years experience.
- Should have good experience in contractual matters, maturity and great discretion in dealing with client, subcontractors and suppliers.
- Tenacity
- Thoroughness and attention to detail
- Excellent organizational skills
- Excellent communication skills, verbal and written
- Thorough understanding and working knowledge of contractual legal language
- Results and action oriented
- Sales and growth oriented
- Profit driven – seeks ways to cut costs and improve efficiency
- Effective problem solving skills
- Performs and demands excellent quality in work
- Service and teamwork oriented
- Customer centered and focused
- Focus on learning and self-development
- Technically competent and skilled
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