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Job Description
- Provides comprehensive support services to the CEO that ensures a professional, responsive and effective experience with the organization as a whole.
- Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail.
- Handles all calls and visitors with grace, sophistication and professionalism.
- Writes error-free, eloquent emails and letters for various events and announcements. Updates and maintains phone lists for CEO.
- Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
- Processes and submits receipts accurately and on schedule. Maintains confidentiality and uses a high degree of discretion.
- Works in a professional and focused manner to schedule internal and external meetings
- Takes notes and distributes meeting minutes, agendas and meeting packages.
- Provides timely and proactive management of the organization’s office environment.
- Maintains physical and electronic office filing systems for CEO.
- Maintains punctual, regular and predictable attendance.
- Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies
Job Requirements
- University Graduate
- Any Studies in Administrative Field from accredited Educational Organization is a must
- Years of Experience: 8 - 10 years in Secretarial/Administrative Field including 5 in office management reporting to Senior Management Level.
- Strong Knowledge Filing System
- Events Coordination
- Self Correspondent
- Reporting Skills
- Tracking Follow up sheets development
- English Fluent
- PC Skills (MS Office Applications)
- Integrity
- Time Management
- Office Management
- Organized & Planned
- Accuracy
- Collaboration
