Job Details
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Job Description
Job Description:
- Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
- Provide office support services in order to ensure efficiency and effectiveness within the Band Office.
- Receive, direct and relay telephone messages and fax messages
- Direct the general public to the appropriate staff member
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference Telephone calls
- Make preparations for Band Council and committee meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
- Type confidential documents on a word processing system.
- Provide support to the Chief and First Nation Administrator
- Assist the Chief and First Nation Administrator as requested.
- Provide administrative services for the Chief and First Nation Administrator.
- Perform other related duties as required.
Job Requirements
Personal Attributes
- Must maintain strict confidentiality in performing the duties of the Finance Clerk.
- Must also demonstrate the following personal attributes:
- Be honest and trustworthy
- Be respectful
- Possess cultural awareness and sensitivity
- Be flexible
- Demonstrate sound work ethics
- The Executive Secretary would normally attain the required knowledge, skills and attitudes
- Through completion of an office procedures and/or bookkeeping course combined with related
Knowledge, Skills And Abilities:
Knowledge
- Office administration.
- An understanding of relevant legislation, policies and procedures.
Skills
- Bookkeeping skills.
- Analytical and problem solving skills.
- Decision making skills.
- Effective verbal and listening communications skills.
- Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
- Stress management skills.
- Time management skills.
