Personal Assistant
AMIT -
Maadi, CairoPosted 6 years ago125Applicants for2 open positions
- 119Viewed
- 21In Consideration
- 93Not Selected
Job Details
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Job Description
As a personal assistant you are expected to be dynamic, supportive and able to:
- Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff.
- Controls mail and assures timely staff response.
- maintains supervisor's calendar, makes appointments, and arranges for meeting rooms.
- Reviews materials prepared for supervisor's approval for typographical accuracy and proper format.
- Maintains recurring internal reports, such as: time and leave records, office equipment listings, correspondence controls, training plans, etc.
- Requisitions supplies, printing, maintenance, or other services.
- Types, takes and transcribes dictation, and establishes and maintains office files.
- Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member, or other offices.
- May prepare and sign routine, non-technical correspondence in own or supervisor's name.
- Schedules tentative appointments without prior clearance.
- Makes arrangements for conferences and meetings and assembles established background materials, as directed.
- May attend meetings and record and report on the proceedings.
- Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed.
- Collects information from the files or staff for routine inquires on office program(s) or periodic reports.
- Refers non-routine requests to supervisor or staff.
- Explains to subordinate staff supervisor's requirements concerning office procedures.
- Coordinates personnel and administrative forms for the office and forwards for processing.
- Prepares special or one-time reports, summaries, or replies to inquires, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general direction.
- Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflicts.
Job Requirements
Skills
- Communication Proficiency.
- Attention to details.
- Customer/Client Focus.
- Presentation Skills.
- Problem Solving/Analysis.
- Results Driven.
- Organized.
Qualifications
- Bachelor’s Degree in Business, or Arts related field will be considered an asset.
- Experience in similar field.
- Age range 22-29
Motivators
- Entrepreneurial working environment.
- Flexible working arrangements.
- A chance to be part of a game-changing industry.