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Personal Assistant

AMIT
Maadi, Cairo
Posted 6 years ago
125Applicants for2 open positions
  • 119Viewed
  • 21In Consideration
  • 93Not Selected
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Job Details

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Job Description

As a personal assistant you are expected to be dynamic, supportive and able to:

  • Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff.
  • Controls mail and assures timely staff response.
  • maintains supervisor's calendar, makes appointments, and arranges for meeting rooms.
  • Reviews materials prepared for supervisor's approval for typographical accuracy and proper format.
  • Maintains recurring internal reports, such as: time and leave records, office equipment listings, correspondence controls, training plans, etc.
  • Requisitions supplies, printing, maintenance, or other services.
  • Types, takes and transcribes dictation, and establishes and maintains office files.
  • Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member, or other offices.
  • May prepare and sign routine, non-technical correspondence in own or supervisor's name.
  • Schedules tentative appointments without prior clearance.
  • Makes arrangements for conferences and meetings and assembles established background materials, as directed.
  • May attend meetings and record and report on the proceedings.
  • Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed.
  • Collects information from the files or staff for routine inquires on office program(s) or periodic reports.
  • Refers non-routine requests to supervisor or staff.
  • Explains to subordinate staff supervisor's requirements concerning office procedures.
  • Coordinates personnel and administrative forms for the office and forwards for processing.
  • Prepares special or one-time reports, summaries, or replies to inquires, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general direction.
  • Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflicts.

Job Requirements

Skills

  • Communication Proficiency.
  • Attention to details.
  • Customer/Client Focus.
  • Presentation Skills.
  • Problem Solving/Analysis.
  • Results Driven.
  • Organized.

Qualifications

  • Bachelor’s Degree in Business, or Arts related field will be considered an asset.
  • Experience in similar field.
  • Age range 22-29

Motivators

  • Entrepreneurial working environment.
  • Flexible working arrangements.
  • A chance to be part of a game-changing industry.

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JobsAdministrationPersonal Assistant