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Job Description
As Executive Secretary:
- Assist the CEO in his role as a Company Secretary by coordinating the publication and distribution of the company’s annual report and accounts and interim statement in consultation with the company’s auditors and other advisers;
- Coordinate with AKAM Geneva, the CEO and the Board Members to finalize the agenda of the Board Meetings; prepare all documents and annexes related to the Board Meetings; accurately record the minutes of the meeting; and keep the records for minutes of board meetings along with annual general meetings with shareholders;
- Liaise with the Legal Advisor of the Institution to prepare the official documents to be signed by the Board Members in a correct legal format, and Maintains proper indexing, electronic and physical storage of original company legal documents such as lists of directors and shareholders and annual accounts.
As CEO Assistant:
- In collaboration with the CEO, accurate management of the CEO’s calendar and ensure that the CEO’s meetings are well organized (notice, agendas, minutes, etc.) on a timely manner (internal and external), and ensures that precise and concise minutes are prepared for meetings;
- Draft all official correspondence of the CEO to the government authorities and all external stakeholders. Ensure their receipt and follow-up the feedback;
- Organize logistics (meals, accommodation, flights, transport, etc.) for the CEO, Board Members and the guests of the CEO;
- Translate, if necessary, any document and/or be an interpreter in any conversation where required to the Board Members and the guests of the CEO.
Job Requirements
- Bachelor degree in Business Administration or similar;
- Experience in a corporate secretary role with preferably banking or international corporate experience with five+ years of progressively responsible experience;
- Experience in using productivity and project management applications and technologies;
- Fluency in Arabic and proven fluency in both spoken and written English is a must;
- Have a high level of proficiency in writing and reporting skills;
- Extensive knowledge and understanding of corporate laws, regulations and company rules / governance norms;
- Very well organized, multi-tasking and detailed oriented;
- Computer and IT literacy including a solid working knowledge of MS Word, PowerPoint, Outlook, Excel and databases management;
- Excellent verbal and written communication skills, and have strong interpersonal skills.
