Assist the CEO in his role as a Company Secretary by coordinating the publication and distribution of the company’s annual report and accounts and interim statement in consultation with the company’s auditors and other advisers;
Coordinate with AKAM Geneva, the CEO and the Board Members to finalize the agenda of the Board Meetings; prepare all documents and annexes related to the Board Meetings; accurately record the minutes of the meeting; and keep the records for minutes of board meetings along with annual general meetings with shareholders;
Liaise with the Legal Advisor of the Institution to prepare the official documents to be signed by the Board Members in a correct legal format, and Maintains proper indexing, electronic and physical storage of original company legal documents such as lists of directors and shareholders and annual accounts.
As CEO Assistant:
In collaboration with the CEO, accurate management of the CEO’s calendar and ensure that the CEO’s meetings are well organized (notice, agendas, minutes, etc.) on a timely manner (internal and external), and ensures that precise and concise minutes are prepared for meetings;
Draft all official correspondence of the CEO to the government authorities and all external stakeholders. Ensure their receipt and follow-up the feedback;
Organize logistics (meals, accommodation, flights, transport, etc.) for the CEO, Board Members and the guests of the CEO;
Translate, if necessary, any document and/or be an interpreter in any conversation where required to the Board Members and the guests of the CEO.