Job Details
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Job Description
As a personal assistant (PA) you will be responsible for providing administrative support to the Creative Director. Your objective is to reduce her workload, implementing systems and procedures that make business operations more efficient. Enables Creative Director to make the best use of her time and to delegate tasks accordingly. Moreover, due to the line of business you will act as an Ambassador for the brand and handle PR tasks.
Responsibilities:
- Provide diary and schedules management for CD.
- Ensure the Director has her daily schedule the evening before.
- Maintain and manage the Director’s ongoing task list.
- Organize the schedules and ensure all resources required to fulfill the purpose of activities and arrives at meetings in a timely manner.
- Arrange and facilitate meetings and travel, both domestic and international.
- Greet and receive CD visitors.
- Set and arrange meeting schedules for business trips.
- Work closely and collaboratively with other members of the team in preparation of fashion shows, season collections and events.
- PR tasks which may include planning events or speaking engagements.
- Prioritize and screen telephone calls and general inquiries.
- Maintain electronic contact files, both personal and professional.
- Liaise with production staff to ensure communication is constant and of high standard and they are supported in their need for access to the Director.
- Establish, maintain and manage a broad range of relationships internally and externally.
- Provide personal support to the CD
- You will be part of the internal Icon event management team.
- Managing complex and varied projects.
- Act as an Ambassador for the brand.
- Other related duties as requested.
Job Requirements
Education:
- Bachelor Degree
Experience:
- 2 – 4 Years
Computer Skills:
- Microsoft Outlook & Gmail
- Graphics or photo imaging software (Adobe Illustrator; Photoshop)- Not a must
- Microsoft Office (Word, PowerPoint, Excel..)
- Internet
Languages:
- Arabic
- English
Personal Skills:
- Have strong interpersonal and communication skills.
- Have an excellent command of the English language and grammar.
- Have outstanding organization skills.
- Have good information and communication technology (ICT) skills.
- Be able to work to tight deadlines and manage several projects.
- Be able to priorities their workload.
- Be able to work with members of staff at all levels.
- Pay attention to detail.
- Be flexible.
- Be able to use their initiative.
- Be discreet and tactful.
- Be honest, reliable and committed.
Work Context:
- Face-to-Face Discussions
- Being Diplomatic
- Negotiations
- Contact With Others
- Interface With Clients, Service providers, PR & Media agencies, Celebrities and Industry gurus
- Work With Work Group or Team
- Coordinate or Lead Others
- Frequency of Decision Making
- Time Pressure
- Indoors/outdoors environment
- Spend time in communications
- Responsibility for Outcomes and Results
Work Style :
- Attention to Detail
- Dependability
- Adaptability/Flexibility
- Integrity Initiative
- Cooperation
- Stress Tolerance
- Innovation
- Achievement/Effort
- Self-Control
- Presentable
- Independence
- Leadership
- Concern for Others
