Executive Secretary

Job Duties And Responsibilities:

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.). Organize and schedule meetings and appointments.
• Attend meetings and take minutes.
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible. Provide general support to visitors.
• Respond to department’s heads and other stakeholder queries in a timely and professional manner, both orally and in writing.