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Administrative Assistant / Secretary

JRM for Communications
Nasr City, Cairo
Posted 6 years ago
229Applicants for1 open position
  • 122Viewed
  • 29In Consideration
  • 22Not Selected
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Job Details

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Job Description

  • Establishes and implements short and long-range departmental goals, objectives and policies.
  • Prepares correspondence, reports, and other department documents.
  • Saves all company files and documents of the company carefully and very keenly.
  • Schedules meetings and appointments for Top Management.
  • Manages the company database when needed.
  • Guides and welcomes guests as well as responds to phone inquiries and forwards calls to employees.
  • Assists employees from the sales department, who are assigned by sales manager, in writing and preparing tender documents and presentations.
  • Keeps company keys in safekeeping and hands over to the Human Resources Department in case of absence.
  • Arrives to company premises 15 minutes before working hours to open the door.
  • Assists the Human Resources Department in tracking the drivers’ movements and sends a comprehensive monthly activity report.
  • Follows up with the human resources department on the renewal of all company official documents.
  • Oversees office boys’ tasks and evaluates them every 3 months with the HR department.
  • Buys the buffet supplies within the monthly available budget.
  • Receives all mail correspondences for Top Management.
  • Forwards any documents or mail received to Top Management.
  • Keeps all company records confidential and respects the secrecy of all information sent to and received from top management.
  • Assists in all writing material required by top management in English or Arabic.
  • Organizes and keeps record of used stationary, and orders new stationary from procurement department once the old stock is finished.
  • Provides administrative support in the field of secretarial and administrative affairs to staff.

Job Requirements

  • Bachelor Degree.
  • 1-3 years’ experience in a similar role.
  • Excellent computer skills.
  • Proficiency in Microsoft Office applications.
  • Proficiency in both written and spoken Arabic and English.
  • Knowledge of administrative and management practices and procedures.
  • Ability to work well through others.
  • Positive response to pressure.
  • Ability to cope with several jobs simultaneously and meet agreed deadlines.
  • Excellent interpersonal and communication skills.
  • Ability to work well through others.
  • Ability to cope with several jobs simultaneously and meet agreed deadlines.
  • Accuracy in entering Data.
  • Meets deadlines..
  • Time Management.
  • Multitasking.
  • Pays attention to detail.

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