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Job Description
We are looking for an experienced Executive Assistant to join our Charity organization, supporting both the Chairman and board of trustees as they lead and govern the charity to enable it to continue its invaluable work.
Key Responsibilities:
Assists Chairman and the Board of Trustees by assuming responsibility for administrative details involving a combination of the following duties:
- Prepare briefings, talking points, presentations, and proposals for the Chairman, for internal and external purposes.
- Prepares and edits resolutions, and correspondence, agendas, memoranda, reports, and other related materials using a variety of software applications.
- Establishes and maintains the clerical processing and procedures of the chairman and Board of Trustees Office.
- Searches records, compiles, and organizes a wide variety of information requested.
- Schedules appointments, meetings, and other commitments for individual members of the Board of Trustees.
- Drafts and/or edits correspondence such as letters, memoranda, personal acknowledgements, routine reports, and other materials based on verbal instructions or upon own initiative using word processing, spreadsheet, and digital publishing software.
- Makes transportation, hotel, business, and social arrangements for members of the Board of Trustees and prepares and processes expense reimbursement claims for chairman and the Board of Trustees.
- Conduct and assemble research and generate ideas on a variety of topics of relevance.
- Assessing the demand and needs for community and cultural activities among existing and potential service users, developing a diverse and engaging program.
- Delivering some activities (depending on expertise and skills) and supporting others.
Job Requirements
- College Degree in Management/Marketing/Law or similar.
- 2+ years’ experience in executive assistance and project coordination in charity, communities or cultural organizations or projects.
- Fluent in Arabic and English.
- Competent with Microsoft Office suite
- Ability to work effectively and under minimum supervision.
- Capacity to think strategically and creatively.
- Understanding of funded projects and Community donations.
- Experience with Corporate Charity is a Plus.
- Naturally connects and builds strong relationships both internally and externally, demonstrating strong emotional intelligence and an ability to communicate clearly.
- Ability to multitask.
- Exceptionally organized.
