Procurement Manager

Job Outline:

The Group Procurement Manager provides business & Procurement organization knowledge & technical expertise to the different Group Procurement team members. Responsible for proper implementation of Procurement policy, processes, and category strategy. Own procurement results across Group and act as the link between Central Procurement Function category teams and the local business unit Procurement leaders (ensure central procurement strategies are implemented across group BUs, CoEs, & Support Service Functions and address local Procurement business needs while developing group Procurement strategies).

Main duties & Responsibilities:

• Perform the gap analysis for the scorecard measures.
• Analyze sites' results (including business users' feedback and requests) and causes of different issues, together with the team members (procurement buyers).
• Set action plans that lead to P2P Processes KPI improvements (PR2PO, Open PO, Delivery on Time…), Category Strategy deployment (Productivity, Cash Flow….), and Compliance adherence.
• Define improvement plans and recommend potential solutions to issues, together with the team members, and aligns them with business users.
• Coordinate (implements and follow up on), at the team level, the execution of improvement plans, and/or department initiatives.
• Ensure regular tracking of results.
• Support the team members, on a needed basis, in their regular calls with their suppliers.
• Coordinate the back-up system within the team.
• Support successful new scope transition.
• Build expertise in procurement category specifics (business users, suppliers, payment terms, freight, legal requirements, tax, etc.) and documents them, with team members' help.
• Facilitate the deployment of best practices within the team.
• Ensure Internal Control and Compliance requirements are known and respected.
• Facilitate work of Central Procurement Function Category teams and BUs, by providing procurement category strategy knowledge and clearly define business needs, and own successful implementation of category strategy across group BU's.
• Approve Supplier Registration, Pre-Qualification & Document Handling, Purchase Orders according to DOA and ensure adhering to Procurement Policy and Procedures.
• Work with Central Procurement Function Category teams and/or Local Procurement Team as well as Suppliers to get correct pricing, lead times, etc.
• Manage Supplier issues appropriately with the Business Users, Central Procurement Category teams, and/or Local Procurement Team as well as Accounts Payable.
• Track and Improve Supplier Performance and develop an improvement action plan.
• Resolve Open PO issues (including PO closing, vendor follow up on late deliveries, pricing issues, etc).
• Track and resolve PO variance reports, blocked Invoices for price variance, and GRN variances and resolution.
• Report and Track claims, credits, returns, and exchanges as per the credit & claims procedure.
• Procurement Categories Spend analysis and Procurement spend coverage by strategic sourcing strategies.
• Ensure blocked invoice resolution on time and facilitate work between procurement, business key users, and finance to resolve price and good receipt variances.
• Support Business and Finance to ensure Payment On-Time (POT).
• Support resolution of claims, credits, returns, and exchanges as per the work plan and credit claims procedure.