Admission And Registrar Director

The position holder will manage many tasks and projects for Zewail City with various stakeholders of different staff levels, students, and faculty members. 

Admission:

• Manage communication and negotiation for Zewail City with various external and internal departments.
• Manage Data and student information into the inquiry/application database on our Information System.
• Schedules and coordinates all appointments with prospective students for Admissions Interviews.
• Reroutes the incoming correspondence to Admissions & Recruitment including all e-mails.
• Handle and support all phases/functions related to the admissions, financial aid, recruitment, and matriculations of the applicants.
• Manage to implement the budget of the admissions, registrar, financial aid, and enrollment offices.
• Ensure that admission processes are completed within the designated time and all documentation is professionally presented.
• Overseeing the calculation of calculating all types of High School Certificates based on MHE rules and regulations.

Registration:

• Manage all registration processes with their phases: pre-registration, registration & post-registration.
• Request courses offerings from all majors
• Review the received offerings to make sure that courses are correct according to the different catalogs,
  credit hours are correctly reflected on the number of contact hours, and the course code and name are correct.
• Manage the course scheduling process with all departments
• Reserve rooms for the offered courses and assign professors
• Open the online registration session for students
• Handle walk-ins and emails.
• Manage the drop/add period.
• Manage the offline registration.
• Managing the foundation year.
• Develop the finals exams schedule for the whole university
• Review wrongful registration that might have happened without approvals, Registrations with a time conflict, Registration without prerequisite, and Registration overload
• Issue the registration report to document mishaps, areas for improvement, and suggested solutions.
• Review incomplete grades from the previous semester to take action
• Request missing grades from previous semesters
• Issue reports for various departments
• Degree Audit and Graduation
• Extract expected to graduate students list
• Share the list with departments for confirmation
• Arrange graduation meetings
• Advise students on the required courses to take and approvals to get to unify their records with the approved plans
• Prepare for graduation ceremony with other offices. All the graduation cases have to be reviewed
• Finalize the calling list and certificates for the graduation ceremony.
• Prepare the graduation certificates, transcript, and official papers for the graduating class.
• Prepare the majors’ lists for the syndicates and graduating males’ lists for the military authorities.
• Issuing Academic documents
• Receive requests from students and alumni.
• Prepare the documents for revision
• Manage the cycle of signatures and stamping
• Managing the military process and governmental relations
• Extract military reports from the system
• Contact the students to complete their military forms. Put system stops on students who do not submit their forms on time.
• Complete students’ files, and handle signatures, and stamps.
• Present the files to the authorities for finalization.
• Develop the list of graduating classes. This is done three times a year; after each graduation.
• Dealing with governmental agencies. This includes the syndicates, the currency print house, the stamp authorities, etc.
• Managing the Academic Bookstore
• Manage the room reservation requests for the whole university.
• Manage and maintain the existing and archived documents.
• Issue periodical reports for internal audit
• Issue reports for top management
• Create new reports
• Manage and maintain the existing reports