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Job Description
- Establish procurement strategies for acquisition, receiving and tracking of project materials with Construction management that optimize quality, cost, and timely delivery criteria.
- Work collaboratively with Construction management and the Design team to coordinate supplier selection, credit and terms, track supplier performance standards, and conduct ongoing evaluation.
- Collaborate with management in the negotiation of contracts and lines of credit with suppliers and subcontractors.
General Administrative Duties
- Conducts periodic meetings with subordinates to ensure that priorities are clear and the workflow is running smoothly as per agreed plans at the beginning of each year
- Prepares periodic reports regarding the department activities and achievements to be submitted to the Logistics Manager on monthly basis or when required
- Identifies human resources requirements for the department according to human resources planning best practices and market norms
- Recommends appropriate development and training plans for subordinates and evaluating their effectiveness through monitoring the results delivered and employee's performance
- Carries out performance appraisals for subordinates according to the planned schedules and recommending necessary actions as per the adopted procedures
- Assigns a coverage person to carry out the responsibilities of the position whenever the need arises such as travel, out of office for personal or business needs.
Technical Duties
- Prepare, maintain and review purchasing records, produce management reports, track the status of requisitions, contracts and orders, approve bills for payment,
- calculate the cost of orders, assign invoices to the appropriate accounts, and monitor in-house inventory transfer for project consumption. The procurement manager also determines if inventory quantities for commonly used items are sufficient for the needs of the company and orders more supplies as needed.
- Conduct research via the Internet, catalogs, trade publications, and trade shows to identify potential suppliers.
- Interview prospective suppliers either face-to-face or over the phone to determine prices, discounts, terms, etc.
- Create spreadsheets with vendor & product or service comparisons of prospective suppliers to support management decisions
- Prepare, maintain and review purchasing files and records, price lists, the status of requisitions, contracts and orders, locate suppliers, approve bills for payment, monitor subcontractor performance, calculate the cost of orders, ensure invoices are charged to the appropriate accounts, and monitor inventory transfer forms for bookkeeping records.
- Prepare procurement execution plans and oversee the full array of materials management and procurement functions of purchasing, expediting, shipping, receipt and inspections, and logistics.
- Develop plans for the effective organization and temporary storage of project materials and general inventories at various company and/or independent warehouse locations.
- Optimize the material and supplier portfolio – that is what materials should be bought in bulk and consumed as needed from inventory by projects, and which materials are best to acquire as needed for specific projects.
- Support, and in some cases lead, cost reduction efforts.
- Monitor and support returns, damage replacements, and warranty claims.
- Prepare and review all of comparison for purchasing orders.
- Coordinate with the warehouse minimum stock and maximum stock
- Negotiation with the suppliers to reach for the best prices
- Prepare the vendor list and update and approved it with execution section heads and construction G.M
Job Requirements
Main Duties:
- Using appropriate strategies to purchase the needs of the institution at reasonable prices.
- Discovering suppliers, starting contracting and forming commercial and organizational partnerships.
- Negotiate with sellers to secure quality conditions and an appropriate price.
- Agreeing to request the necessary goods and services from the various departments.
- Finalizing details of purchase orders and delivery. Check and test existing contracts and confirm contract renewal dates.
- Follow-up requirements and submit reports on purchases and requirements.
- Cooperating with different departments to ensure clarity of requirements and budgets. Building and developing the Procurement Section, setting up purchase plans and drawing up policies and procedures.
- Provide the needs of each section of the raw materials and develop the appropriate budget. Building and developing an annual plan that requires the necessary raw materials.
Constant search for new suppliers of raw materials used in manufacturing or operation. Building and developing strong relationships with suppliers. - Create a periodic plan at the end of each year and update the policies and procedures. Building different structures and models used in the Procurement Service.
- Maintain internal and external purchase requisition files, quotations and contracts.
- Constant communication with the warehouse management regarding the shortage of stocks, the extent of stores' absorption and the movement of the stock turnover rate
- Prepare orders received from various departments, send them to approved suppliers, and follow up on them until receipt.
- Reviewing suppliers' offers and answering them in the affirmative or rejection.
- Follow-up on the changes that appear in the prices of raw materials periodically.
Job Requirements:
- From 10 to 20 years of experience
