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Job Description
- Responsible for department & has to fulfill its needs.
- Sending & receiving mails from all our suppliers, customers and other Stakeholders.
- Send protection to new projects & request cooperation from new suppliers.
- Follow up for the quotation requests.
- Fulfill department reports and has follow up tenders dates with bidding Manager.
- Maintains organized catalogs library.
- Make copies of correspondences and other printed material.
- Open, read, route, and distribute incoming mails and other material.
- Direct the general public to the appropriate staff member.
- Maintain the general filing system and file all correspondences.
- Maintain an adequate inventory of office supplies.
- Respond to public inquiries.
- Provide word-processing and secretarial support.
- Conduct searches to find needed information.
- Coordinate conferences and meetings.
- Establish work procedures and schedules, and keep track of the daily work of the department members.
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Job Requirements
- Bachelor Degree or Diploma in Business Administration, Law studies, English Literature.
- 2 to 4 years of Experience Office Management & Administrative functions or any related field; Preferred in a Commercial Function.
- Excellent Command of English in written & in Verbal Communication.
- Good Command of Microsoft Office programs (Excel, Word, PPT, etc…).
- Reliable/good at hitting deadlines; Ability to multi-task activities, with a variety of parties.
- Initiative taker and possess a good sense of ownership to oneself work.
- Excellent Organization Skills in terms of organizing oneself work and prioritizing according to urgency of situations.
- Possess the ability to analyze data and understand connections, have the Talent to recognize the opportunities for process improvement in those connections.
- Have a great sense of attention to detail and to deadlines.
