Operation Coordinator

Job Description:

ProCrew is the technology kitchen behind some of the world's perfect customer experiences

Since 2012, ProCrew has provided high-performing, on-demand teams of software developers for the world's leading brands.

We're uniquely situated to help shape how companies grow their businesses in the digital age and aid them in being able to do so properly with the right people. We work with big, innovative brands like LamasaTech (UK), an award-winning B2B technology provider, Diyafa-group (KSA), Flojics Inc (Dubai), Ocucon (UK)  becoming the largest provider of video analytics services, and IAmProperty (UK) trusted by more than 2500 Estate Agents.
 

Responsibilities:

• Schedule of appointments as determined by priority
• Assist in researching and compiling data and compose routine correspondence, reports, and presentations for review and final revision by the manager.
• Maintain all files, confidential records.
• Coordinate travel schedules, arranging meetings and teleconferences
• Filter all telephone calls, mail, and email; dispersing and handling as appropriate.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
• May be responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and backup support materials to assist the manager with day-to-day operations, as requested.
• May track a variety of department and/or employee data and complete regularly scheduled reports by the required due date.
• Assist in the preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc.
• Ensure that communications are promptly and accurately dispatched.
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments, and companies as required.
• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
• When a manager is on travel or out of the office may respond to routine items and forward urgent issues to appropriate individuals.
• Interact with vendors, Accounts Receivable, Purchasing, and Finance to research and properly code invoices for payment.
• Take responsibility for the selection and procurement of all Facilities related supplies.
• Performs other duties as required.