Receptionist & Travel Agent Intern

Job Description:

• Provide requested information to callers, direct them to appropriate personnel and take messages when needed
• Meet visitors, determine nature of business, direct them to specific destinations and notify concerned person of visitor’s arrival
• Send, receive, dispatch and distribute incoming mail, facsimiles or other materials to relevant parties while tracking courier services
• File and maintain records of internal/ external mail on appropriate tools as per the set standards
• Coordinate travel and accommodation arrangements on the GDS system, while providing best travel itineraries to optimize time and minimize costs
• Prepare and send travelers’ per diem confirmations to the Accounting Department
• Review, verify and approve invoices received from travel agencies, hotels, airlines and translation companies and send them accordingly for processing
• Contribute in the preparation of yearly budget by providing travel data to department's manager from other departments
• Handle, in coordination with Heads of Departments, the reservation of venues and arrangement in training rooms
• Handle all visa arrangements during the absence of the Travel Administrator
• Assist the Team Leader in implementing all travel policies and procedures and ensure they are followed
• Distribute, where applicable, parking access cards to the offices/shops and maintain the related records
• Update the database covering destination information and travel services and keep travelers up to date on the travel guide and site

The intern will learn:

He/She will improve below competencies:

• Attention to details
• Change and Adaptability
• Customer Focus
• Initiative
• Planning and Organizing
• Teamwork

Application Deadline: Sep 9th

Internship Start date: Sep 15th

Duration: 3 months