Executive Assistant

DECOGAL Co. offers you the opportunity of being an Executive Assistant/Community management to experience a breadth of assignments as well as the flexibility to meet your individual career objectives as we work together to build our businesses & thrive. You work across every area of the business, both internally across all departments and externally with our suppliers. As the first and leading specialized digital platform in home accessories and decoration in Egypt, this is a chance to develop a solid career with the huge expansions plan that will take place in our MEA market aligned with our 2030 Egypt’s vision.

• Business topics at the heart of today’s news – Our core business (internally & externally with suppliers) & our Evolving channels (E-commerce platforms), competition, and customers reality makes working in a consumer good's business dynamic every single day!
• Recognized Financial leadership - Our leadership team are part of every multi-functional team and are the key actors in business development, improvement of our P&L and decision-making.
• Responsibilities as of Day 1 – You will have total ownership of your projects & department from the beginning and will work on very concrete milestones. Whether it's external & internal negotiations and plans to improve results & productivity, you will feel your impact.
• Continuous mentorship – We work with passionate people and like to give both formal training as well as day-to-day coaching. Your interactions with stake holders will be important here.
• Dynamic and respectful work environment – Our employees are at the core of everything we do. We value every individual and encourage initiatives, promoting agility and work/life balance.

Job Summary:

Executive Assistant is responsible for supporting executive team and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Having great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Roles & Responsibilities:

• Ensuring meetings are effectively organized and recorded (MOM)
• Maintaining effective records and administration
• Managing Online Community of all social media platforms
• Ensuring a high success rate of handling customers and increasing satisfaction level
• Upholding the legal requirements of governing documents, charity law, company law etc. (where relevant).
• Communication and correspondence
• Calendar management for executives
• Completes a broad variety of administrative tasks including calendar management; expense reports, composing and preparing correspondence with extreme confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensure that the Executive’s schedule is followed and respected.
• Prioritizes conflicting needs, handle matters expeditiously, proactively, and follow-up on progress of projects to successful completion, often with deadline pressures.
• Works closely and effectively with the Executive’s to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively perform his tasks.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
• Maintains discretion and confidentiality in relationships with all stake holders.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Assists in coordinating the agenda of management meetings and all- staff meetings.
• Facilitates cross-divisional coordination of travel plans.
• Assist in offer rolling up process & successful onboarding of new hires.
• Responsible for efficient filing and management of records.
• Liaise with site admins to perform day-to-day administrative HR operations tasks such as maintaining the required paperwork and database management.
• Support all ad-hoc activities such as preparing letters & reports.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform any other job-related duties as assigned by the Management.
• Responding to emails and document requests on behalf of executives when required.
• Draft slides, meeting notes and documents for executives.
• Handling client relationships.
• Managing suppliers contract filing system.
• Translation from/to English & Arabic.