Executive Secretary

G TEC - Badr City, Cairo

Applicants for
1 open position
Experience Needed:
More than 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
2,000 to 4,000 EGP per month, + Bonus
1 open position
About the Job

Job Brief :

  • We are looking for a competent Executive Secretary to support high-ranking officials in our company.
  • You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
  • Executive secretaries must be quick professionals with great time-management and multitasking abilities.
  • It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities :

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
Job Roles: Administration
Job Requirements
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in Business Administration or relative field
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