Admin Assistant

Job Description

• Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
• Manage Media such as Facebook page, Instagram, etc.
• Organizing travel arrangements for senior manager. 
• Writing letters and emails on behalf of other office staff.  
• Booking conference calls, rooms, taxis, couriers, hotels etc.
• Processing expenses sheets and invoices.
• Monitoring stationary levels and ordering office supplies.   
• Covering the reception desk. 
• Maintaining computer and manual filing systems.
• Provide information to internal colleagues or external enquirers.
• Handling sensitive information in a confidential manner. 
• Taking accurate minutes of meetings.
• Coordinating office procedures. 
• Relying to email, telephone or face to face inquiries. 
• Develop and update administrative systems to make them more efficient. 
• Resolve administrative problems.  
• Receiving, sorting and distributing the post. 
• Answering telephone calls and passing them on. 
• Managing staff appointments. 
• Oversee and supervise the work of junior staff.
• Maintain up-to-date employee holiday records.
• Coordinating repairs to office equipment.
• Greeting and assisting visitors to the office.
• Receives and places telephone calls.
• Maintains solid customer relationships by handling questions and concerns with speed and professionalism.
• Performs data entry. May also require research skills to troubleshoot customer problems.
• Excellent communication abilities and data entry skills are essential.

Note: The above is not a complete list of duties but a guide, as tasks and objectives can change depending on needs.