Bookkeeping Accountant

• Basic Function: The position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The accountant also reconciles accounts to ensure their accuracy.

Principal Accountabilities:

• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Pay any debt as it comes due for payment
• Monitor debt levels and compliance with debt covenants
• Issue invoices to customers
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain the petty cash fund
• Maintain an orderly accounting filing system
• Maintain a master list of monthly journal entries
• Record supporting information for all journal entries
• Maintain the chart of accounts
• Comply with local, state, and government reporting requirements
• Provide clerical and administrative support to management as requested
• Prepare cost analysis sheets for each shipment
• Complete required tax reporting in a timely manner
• Prepare and update tax provision schedules
• Coordinate audits by various taxation authorities
• Research and correct process errors that caused incorrect tax filings
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Calculate and issue financial analysis of the financial statements
• Maintain the annual budget
• Calculate variances from the budget and report significant issues to management
• Process payroll in a timely manner