Executive Secretary

Blue Sky Events - Nasr City, Cairo

Applicants for
1 open position
Experience Needed:
2 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
About the Job
  • Provide a full secretarial and administrative support service.
  • Attend meetings to record minutes.
  • Type documents, reports and correspondence.
  • Co-ordinate and organize appointments and meetings.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare agenda for meetings.
  • Greet visitors and clients and direct them to the correct staff member.
  • Receive, sort and distribute incoming mail.
  • Monitor incoming emails and answer or forward as required.
  • Prepare outgoing mail for distribution.
  • Maintain the general filing system and file all correspondence.
  • Assist with event planning and implementation.
  • Update and maintain databases such as mailing lists, contact lists and client information.
  • Update and maintain internal staff contact lists.
  • Perform work related errands as requested such as going to the post office and bank.
  • Organize travel arrangements for staff.
  • Prepare correspondences.
  • Operate office equipment, such asphotocopy machine and scanner.
  • Screen and respond to all incoming telephone calls and take action as appropriate.
  • Maintain hard copy and electronicfiling system.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes and forms.
  • Undertake projects and research, which might require contact with external agencies, as required.
  • Make travel arrangements.
  • Follow up on action plans.
Job Roles: Administration
Job Requirements
  • Fluent English
  • Office experience 3-5 years
  • Competent computer skills including MS Office (Word, Excel, PowerPoint ... etc) is a MUST.
  • Internet skills including use of e-mails, group messaging and data collection
  • Very good writer to letter arabic & English .
  • Presentable.
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