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Job Description
- Provide a full secretarial and administrative support service to the chief executive.
- Maintain the diary and arrange appointments as necessary.
- Type reports and routine correspondence from dictation or written sources.
- Screen and respond to all incoming telephone calls and take action as appropriate.
- Draft routine correspondence for approval and signature by the chief executive.
- Receive visitors to the office.
- Open and distribute post.
- Attend and minute all board meetings and arrange for the distribution of the minutes.
- Maintain the office filing system and all personnel records.
- Make all travel arrangements for the chief executive.
- Make arrangements for any meetings required by the chief executive.
- Undertake projects and research, which might require contact with external agencies, as required by the chief executive.
- Operate standard office equipment such as word processor, photocopier etc.
- Act as the chief executive’s representative at internal meetings.
- Oversee the maintenance of secretarial standards
Job Requirements
- Bachelor Degree from any reputable university
- A pleasant, confident telephone manner
- Teamwork Skills
- Liability and honesty
- The ability to manage pressure and conflicting demands and prioritize tasks and workload
- Oral and written communication skills
- Preferably in Medical field but not a must
