Custom Clearance Coordinator

Basic Function:

• Tracks shipments, check and monitor status of purchased goods status starting from issuing purchase order until delivering goods to UCMENA warehouse.

Duties and Responsibilities:

• To collect and check the original shipping documents from the procurement department for submission to Customs and to make sure all documents are available before the arrival of goods at port.
• Follow up with freight forwarders to get original B/L & delivery orders, freight invoices etc.
• Prepare authorization to clearing agents and customs authorities to clear shipments
• Follow up with our clearing agents the status of all shipments under clearance and report it to the Procurement Manager on daily basis
• Prepare official clearance documents and send it the clearing agents
• Prepare the request for payment for clearing agents and advance payment for high value shipments
• Follow up with clearing agents until the arrival of goods ta our warehouse
• Monitor and prepare reports to evaluate the performance of clearing agents and report it to procurement manager.
• Follow up with the Warehouse Supervisor to give a report on the safety of the goods and confirmation that all is in par with the Purchase Order. And close the order.
• Notify the Procurement Manager of any breach of agreement from the supplier, or any discrepancies between the received goods and requested or any shortage of documents.
• Follow up with Procurement Department and the supplier in order to find a solution for the problem and close the purchase order.
• Notify the Financial Department if any reductions or reimbursements are necessary.