GM Office Manager

Administration tasks :

• Arranging appointments and greeting visitors.
• Assisting & reporting to the company General Manager.
• Answer and transfer phone calls & paging for the staff..
• Updating company phone directory on monthly basis.
• Arranging meeting and takes minutes of meeting and prepare recap.
• Responsible for internal announcement for all marketing activities.
• Handling filling and correspondences
• coordination and scheduling of interviews.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Prepares reports if needed.

HR tasks :

• Handling recruitment activities (posting vacancies, screening and filtering CVs, conducting. phone and individual interviews, communicating job offers…etc.).
• Preparing employment contracts and renewals.
• Handling leaves, attendance records and time sheets.
• Maintains personnel files in both hard and soft formats and keeps employee records up-to-date according to status changes.
• Handling governmental relations issues related to Labor Office, Social Insurance &Handling all medical insurance-related activities.

Office Management tasks :

• Managing office boy (schedules, evaluations, salary proposals).
• Controlling office supplies and stationary.
• Planning company’s events.