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Job Description
General Purpose
Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Main Job Tasks and Responsibilities
- Prepare and manage correspondence, reports and documents
- Organize and coordinate meetings, conferences, travel arrangements
- Take,type and distribute minutes of meetings
- Implement and maintain office systems
- Maintain schedules and calendars
- Arrange and confirm appointments
- Organize internal and external events
- Handle incoming mail and other material
- Set up and maintain filing systems
- Set up work procedures
- Collate information
- Maintain databases
- Communicate verbally and in writing to answer inquiries and provide information
- Liaison with internal and external contacts
- Coordinate the flow of information both internally and externally
- Operate office equipment
- Manage office supplies
Job Requirements
- Bachelor degree in business administration, accounting or any equivalent degree
- 2-3 years of proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and priorities work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office and its applications i.e. spreadsheets, word processing, power point presentations and database management
