Office Manager

Flat6Labs office Manager is responsible for the organization and coordination of the accelerator’s administrative operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Main Responsibilities:

• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Allocation of resources to enable task performance.
• Assist in book keeping, invoicing and accounting support tasks.
• Coordinate office staff activities to ensure maximum efficiency.
• Manage office budget, purchase orders and procurements.
• Evaluate and manage staff performance.
• Recruit and select office staff.
• Assist in organizing internal events and sessions held at office.
• Coach and discipline office staff.
• Design and implement filing systems
• Ensure filing systems are maintained and current.
• Manage communication outlets of office, like: Fax, phone calls, etc..
• Manage office time sheets and shared resources.
• Establish procedures for record keeping.
• Ensure security and confidentiality of data.
• Ensure office policies and procedures are being adhered to.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency.
• Monitor and maintain office supplies inventory.
• Review and approve office supply acquisitions & purchases.
• Maintain a safe and secure working environment.
• Manage internal staff relations.
• Manage personnel files and make sure they are up to date and secured.