Job Details
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Job Description
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Preparing correspondence.
- Liaising with the media representatives and press journalists
- Upload YouTube videos and write description and tags as required from the online media team
- Respond to incoming inquiries across online media platforms (email, Facebook, Twitter, etc).
- Archive work documents and files (both offline and online)
- Open and distribute incoming correspondence.
- Maintain appointments schedules and handling enquiries.
- Answer the telephone and greeting the visitors.
- Following task given by the manager to meet deadlines.
- Managing all office and administrative aspects and ensuring smooth execution of daily office workings.
- Supporting company operations by maintaining office system and supervising staff needs.
- Handles wide range of administrative and executive support related tasks
- Able to communicate effectively through oral and written communication in English and Arabic
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Provide administrative and clerical support to departments or individuals.
- Schedule meetings.
- Alert manager about cancellations or new meetings.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Handle information requests.
- Arrange for outgoing mail and packages to be picked up.
- Prepare attendance statistical reports.
- Manage spreadsheets.
- Greet and receive visitor.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings.
- Maintain office procedures.
- Operate office equipment, such as photocopy machine and scanner.
- Direct the general public to the appropriate staff member.
- Maintain hard copy and electronic filing system.
- Sign for mail packages.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Job Requirements
Gender: Female Only
- English proficiency
- Excellent communication skills - including email communications
- Google Apps hands-on
- Research experience
- Social media experience
- Excel & Powerpoint
- Presentable and professional
- Internet
