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Job Description
- Welcomes visitors to the office, assists them in making appointments, assures their comfort and directs them to the proper staff or service; maintains a calendar of staff location and appointments as needed.
- Answers telephones; screens calls, forwards calls and /or records and forwards messages accurately; may transcribe messages from telephone answering machine.
- Receives, sorts and distributes mail within the office; files correspondence and other materials as required.
- Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed.
- Maintains necessary files; sorts, files and retrieves documents and records as necessary.
- Maintains client confidentiality in conformance with agency confidentiality policy and State laws and regulations.
- Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.
- Familiarity with current Windows operating systems and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.
- Flexibility in responding courteously to immediate needs of visitors and callers; ability to establish priorities and maintain productivity despite numerous interruptions.
Job Requirements
- Bachelor degree.
- Age between 22 to 29
- Excellent command of English language .
- Good user of Microsoft office package.
- Follow up tenders schedules.
- Presentable
- High organized.
- unveiled.
