Administrative Executive

Carries out Administrative & Secretarial duties in a routine nature on the basis of standard of detailed instruction or in accordance with established procedures. Such work encompasses the recording of information in established formats, maintaining/updating and retrieval of files and general office work.

Job Duties:

• Carries out Secretarial works for the Management Team.
• Receives and diverts incoming company correspondence.
• Administers the sales staff office reporting, field work and vacation plans in coordination with the Sales Manager.
• Prepares for management meetings with major customers and prepare necessary travel arrangements.
• Prepares, checks, proofreads and forwards all official correspondence, internal reports, memorandum and circulars.
• Recording / file keeping all company correspondence with the most appropriate files management.
• Follow up on actions matters as requested by the Management Team.
• Arrange & replenish stationery required.  
• Handles all inter-correspondence between the Sales Department and other functional departments, ensures timely and accurate inter-departmental information exchange and follows up agreed upon action plans – all according to company policies and standards.
• Administers weekly Sales Team meeting, prepares and distributes action plans, sales reports, minutes of meetings, etc…